Run your microschool.Get paid by your state.Skip the spreadsheet.
You started a microschool, not a back office. CohortLedger is built around how your state’s ESA actually pays, with per-state compliance, quarterly invoicing, and dated records, all in one place. Your school, your brand, your rules.
- Flat monthly
- No per-student fees
- No cut of your ESA funds
- García familyMateo, K / TX TEFA / OdysseyReceived$2,400.00Oct 17
- Schmidt familyEden + Noah / TX TEFA / OdysseyPending$4,800.00exp Oct 27
- Coleman familyIvy, G7 / FL FES-EO / Step UpPartial$2,000.0060% in
Works alongside the platform your state already uses
- ClassWallet
- ·
- Odyssey
- ·
- Step Up For Students
- ·
- Student First
- ·
- EMA
A quick read before
the feature talk.
If ESA is new or fuzzy, here is what it actually is.
In more than 20 US states, parents can now receive several thousand dollars per child from the state, deposited into an Education Savings Account. They spend it on schooling. A microschool is a small independent school, often 10 to 30 students, run by one or two teachers. Microschools that register as approved ESA vendors get paid directly from those accounts.
The catch: every state pays on its own schedule, requires its own paperwork, and delays or blocks your money if you miss a deadline. That is the job CohortLedger is built for. We do not move the money. We invoice, track, and document, so the money you are owed arrives on time and on paper.
Already know all this? Skip to Features, Pricing, or open the seeded demo.
TEFA is the biggest
ESA wave to date.
The Texas Education Freedom Account launches in the 2026 to 2027 school year with the largest per-student award in the country. If you run a microschool in Texas, this is your moment. Texas is live in CohortLedger today, so you can be set up before funding starts.
- $10,474Per student, 2026-27
Per K-12 private school student. Up to $2,000 for homeschool students.
- 274K+Year 1 applications
Received in Year 1. Demand far outran the funding available.
- Jul 1, 2026First funding
First tranche for private-school students. Homeschool students get 100% upfront.
Five jobs.
One dashboard.
Every screen is in every plan. No add-ons, no per-feature pricing, no upgrade nudges. Open the demo at any time to click around the real thing.
- 01
Enrollment
Add a family. Tag the program. Done.
- 02
ESA-aware billing
Quarterly invoices, split into ESA and family-owed portions.
- 03
Attendance
Daily grid that satisfies the eligibility rules your state imposes.
- 04
ESA compliance
Per-state checklists with deadline alerts that arrive on time.
- 05
Parent messaging
One thread per family. Dated, kept, exportable.
Flat monthly.
Never per head.
Community
1–15 students$39/ monthPro
Most chosen16–50 students$79/ monthStudio
51–100 students$149/ month
Priced by the band of students you enroll, not by the head. Prices published, no sales call, no surprise tier jumps.
The three you ask
most often.
Plain answers to the three things every new operator asks before they trust a vendor.
See all questionsNo. CohortLedger sits alongside your state's platform. We generate the quarterly invoices, track what is received, pending, partial, and out of pocket, and keep the dated records a state reviewer will accept. The platform keeps doing what it does; we handle the paperwork around it.
No. We are not a payment processor and we take no cut. Your state's platform pays you directly into your own bank account; we never sit between you and your money. Our job is the books and the records around it.
A US-incorporated company. Our terms, privacy policy, and DPA are published, and when you email through the Contact page a person replies.
Open the demo.
Lone Star is waiting.
Twenty-two students. Texas TEFA in motion plus three other state programs. Click around, change attendance, mark a deadline complete. Everything works against the same data shown to the right.
No signup · No card · 30-day free trial when you are ready
- 22Students enrolled17 on TX TEFA · 1 AZ ESA · 1 FL FES-EO · 2 UT Fits All · 1 OOP
- $52,800Q1 ESA expected$33,910 received · $18,890 pending · 1 variance flagged
- 8Compliance tasks live2 firing in the next 14 days · 1 already overdue
- 1-clickQuarterly audit packetState-reviewer ready · CSV or print-formatted PDF